Bookkeeping and P&L Spreadsheet for Cleaning Businesses

Cleaning revenue is spread across recurring homes, one-off deep cleans and commercial contracts, while labour, fuel and supplies quietly eat the margin. You need to see profit per job, not just bank deposits.

This workbook is set up for cleaning businesses. It has 6 income categories (Recurring residential cleans, One-time & deep cleans, Move-in / move-out cleans, Commercial & office contracts, Post-construction cleans, Add-on services) and 12 expense categories (Cleaning chemicals & consumables, Equipment & tools, Cleaner wages, Subcontract cleaners, Vehicle fuel, Vehicle maintenance & insurance, Business insurance & bonding, Uniforms & PPE, Scheduling & CRM software, Advertising & lead fees, Phone & internet, Background checks & training), each with a note on what goes there, plus spare lines for your own. Fees kept by your card processor or platform are entered next to each sale and reported as their own expense line (card & invoicing-app fees).

The Monthly P&L totals every category by month, then shows net profit, margin, a tax set-aside at the rate you choose and your monthly cleaning jobs completed. The Dashboard compares any month with the year to date and tracks 6 trade KPIs against your targets: labour cost % of revenue; average revenue per job; supplies cost per job; recurring & contract share of revenue; fuel cost per job; lead & advertising cost % of revenue. The Annual Summary gives quarterly totals, your best month, the largest cost and the receipts still missing.

Included: a worked-example copy filled with a fictional cleaning business year, a blank copy, and a 6-page quick-start guide in US Letter and A4 (category map, KPI guide, worked example, tips for the trade). 7 sheets, 6,731 formulas, room for 1,000 income and 1,500 expense entries a year.

General information, not tax or accounting advice.