Home Daycare Business Kit

Built for family child care homes: one provider or a small team caring for a mixed group of infants, toddlers, preschoolers and school-age children.

The workbook's fee schedule covers how home daycares really bill: weekly full-time tuition by age group, part-time two- and three-day plans, before/after school and summer weeks, drop-in days, registration and supply fees, extended hours, per-minute late pick-up fees, vacation spot holds and returned-payment fees. Each line shows staff hours and food and supply cost per child so you can see the margin. The Quote sheet builds an enrollment quote for a new family with sibling, military or prepay discounts. Recurring Plan spreads a year of tuition (with closure weeks) into equal monthly payments.

Bill each family weekly on the Tuition Billing sheet with a status (Upcoming, Billed, Paid, Credited for closure, Withdrawn). Balances, care hours, food and supply costs and profit fill in; the Clients sheet shows each family's total and balance; Income & Expense and the Dashboard show the year by month. The calculators include a staffing estimate from your state's ratios, a Time-Space percentage estimate for the home, weekly tuition from an income goal and a late-fee calculator. The worked example is a fictional home program with 11 families.

The editable documents: a parent–provider child care agreement; a child enrollment form; an authorized pick-up and emergency contact form; an incident and accident report; a medication authorization and administration log; a daily report for parents; parent handbook policies (hours, fees, illness exclusion, meals, safe sleep, emergencies); and a daily attendance, health check and safety drill log.

Included: an XLSX workbook in worked-example and blank copies (11 sheets, 6,758 formulas: price list with 14 home daycare services, quote calculator, recurring plan calculator, family list, tuition billing log, expenses, monthly income & expense, dashboard and 4 calculators); 8 editable DOCX documents (Parent–Provider Child Care Agreement; Child Enrollment Form; Authorized Pick-Up and Emergency Contact Form; Incident and Accident Report; Medication Authorization and Administration Log; Daily Report for Parents; Parent Handbook: Program Policies; Attendance, Health Check and Safety Drill Log); and a 17-page guide and printables PDF in US Letter and A4 with every document as a print-ready page, a worked quote and a blank quote form.

The agreement and policy documents are templates, not legal advice: have them reviewed for your jurisdiction before you use them. General information, not tax, insurance or accounting advice.