Lawn Care Business Operations Kit

Built for lawn care owner-operators and small crews who mow, treat and clean up residential and small commercial properties.

The workbook starts with a lawn care price list you can edit: mowing priced by lot-size tier (and per 1,000 sq ft over 20,000 sq ft), fertilizer, grub control, aeration, overseeding and dethatching per 1,000 sq ft, cleanups, leaf removal, hedges and weeding per crew hour, mulch per cubic yard, and gutter and irrigation start-up/blow-out jobs. Each service shows its labour cost and margin at your crew rate. The Quote sheet prices a job with adjustments such as an overgrown first cut, steep slope or prepaid-season discount, adds travel beyond your free radius and shows the job's estimated profit. Recurring Plan turns a season (weekly mowing April to October, a five-round program, fall aeration) into equal monthly installments.

Log every visit with its status (Scheduled, Completed, Invoiced, Paid, Skipped for rain or drought, Cancelled). Revenue, balances, crew hours, materials, travel cost and profit per visit fill in, the Clients sheet shows each account's revenue and balance, and Income & Expense and the Dashboard show the month-by-month picture. The worked example is a fictional two-person company with 22 accounts and a full season.

The editable documents cover the paperwork side: a season service agreement with rain, skip, access, pet, treatment and cancellation terms; a property assessment and intake form; a client-facing service menu; a crew route sheet; an equipment pre-trip check and maintenance log; on-site service standards (one-third rule, clippings kept out of storm drains, label-first treatment steps); a treatment application record; and ready-to-send season messages.

Included: an XLSX workbook in worked-example and blank copies (11 sheets, 7,364 formulas: price list with 19 lawn care services, quote calculator, recurring plan calculator, client list, visits log, expenses, monthly income & expense, dashboard and 4 calculators); 8 editable DOCX documents (Lawn Care Service Agreement; Property Assessment and Client Intake; Lawn Care Service Menu and Price List; Crew Daily Route and Job Sheet; Equipment Pre-Trip Check and Maintenance Log; On-Site Service Standards and SOP Checklists; Treatment Application Record; Client Notices and Season Letters); and a 18-page guide and printables PDF in US Letter and A4 with every document as a print-ready page, a worked quote and a blank quote form.

The agreement and policy documents are templates, not legal advice: have them reviewed for your jurisdiction before you use them. General information, not tax, insurance or accounting advice.