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Printable PDF · Digital download
Thanksgiving Potluck Sign-Up Sheets and Host Tracker
Fillable Thanksgiving potluck sign-up sheets in nine dish categories with allergen codes and arrival times, plus a host tracker, dishes-needed calculator, guest guide, oven and fridge plan, dish labels and message scripts.
- Instant digital download — nothing is shipped.
- Secure checkout by Stripe.
- Version 1.0.0 · updated Nov 10, 2026.
Description
A potluck works when the table is balanced, the oven isn't fought over and everyone knows what's in each dish. This set is for the host who's cooking the main and asking guests to bring the rest, at a family Thanksgiving, a Friendsgiving, an office lunch or a community dinner.
Inside the 15-page set: a Start Here page with linked contents; an event details page with a dishes-needed table for 10, 20, 30 and 40 guests across nine categories; a one-page guide for guests (what to bring, how much, how to label it, how to arrive with hot food); an RSVP and head-count sheet; three sign-up sheets covering appetizers, mains, starchy sides, vegetable sides, salads, breads, desserts, drinks and supplies, each with serves, allergen codes, diet, oven or fridge needs and arrival time; an allergen key for the nine major US food allergens with where each one hides in Thanksgiving food; a 15-minute arrival schedule; a host tracker with targets, sign-ups, gaps and message dates; an oven, fridge and outlet plan; eight fold-over dish labels with allergen tick boxes; dish-return and leftover tags; five message scripts from invitation to thank-you; and a returns and notes page.
It's fillable (1,264 fields), and comes in three colour themes (Pumpkin, Olive and Plum) in US Letter and A4. Allergen notes are general information, not medical advice.
Who it's for: Thanksgiving and Friendsgiving hosts, office party organisers, church, school and community dinner coordinators running a shared-dish meal..
Included files
- thanksgiving-potluck-sign-up-sheets-and-host-tracker-v1.0.0-all-files.zipAll files in one ZIP (includes licence)ZIP
- Thanksgiving-Potluck-Sign-Up-and-Host-Tracker-Pumpkin-Letter.pdfPumpkin theme, US Letter, 15 pages, fillablePDF
- Thanksgiving-Potluck-Sign-Up-and-Host-Tracker-Pumpkin-A4.pdfPumpkin theme, A4, 15 pages, fillablePDF
- Thanksgiving-Potluck-Sign-Up-and-Host-Tracker-Olive-Letter.pdfOlive theme, US Letter, 15 pages, fillablePDF
- Thanksgiving-Potluck-Sign-Up-and-Host-Tracker-Olive-A4.pdfOlive theme, A4, 15 pages, fillablePDF
- Thanksgiving-Potluck-Sign-Up-and-Host-Tracker-Plum-Letter.pdfPlum theme, US Letter, 15 pages, fillablePDF
- Thanksgiving-Potluck-Sign-Up-and-Host-Tracker-Plum-A4.pdfPlum theme, A4, 15 pages, fillablePDF
- LICENCE.txtLicence summaryTXT
- Plus a single ZIP with every file and the licence (1.2 MB).
How to use
Fill in the event details, send the guest guide with your invitation, collect sign-ups on the three sheets, and check the host tracker every few days. Print labels for the day.
Customer reviews
No reviews yet. Reviews can only be written by customers who own this product.
Frequently asked questions
Is this a physical product?
No. This is a digital download. Nothing is shipped — you download the files from your account after purchase.
How do I get my files?
After payment, go to My Downloads in your account. Your purchase stays available there to re-download.
What can I do with it?
Use for yourself, your household or your own business. Print unlimited copies for that use. No reselling or sharing the files.
Can I share the sign-up sheet with guests online?
The PDF is fillable, so you can fill it in and send it, or print one for the fridge or office kitchen. For a shared live list, copy the categories into your group chat.
Is it only for Thanksgiving Day?
No. Nothing is tied to one date: it works for Friendsgiving, office lunches and community dinners. The arrival example uses a 4:00 PM dinner you can change.
Which allergens are covered?
The nine major food allergens in the US: milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, soybeans and sesame. It's general information, not medical advice.
Which apps was it checked in?
We rendered every page, walked every link and checked the fields and tables with open-source PDF tools. We haven't tested it in Adobe Acrobat, Apple Preview or tablet apps.
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